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Using an Outlook Rule to Archive Transaction Emails

By James Kimmons, About.com

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Create a folder in Outlook for the transaction

Many real estate brokerages us the format "BuyerName to SellerName" for transaction identification. In our example, we'll use "Kimmons to Jones". Use whatever you want, but name the folder for the transaction.

Steps for doing this are:

1. From the email window, right-click on Personal Folders.

2. Click on New Folder

3. Name the folder, in this case we're using "Kimmons to Jones".

4. Once you click OK, the folder is created.

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