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Real Estate Email - Will Gmail Work for Your Real Estate Email?

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The Bottom Line

I've made the switch completely from MS Outlook to Gmail. It is checking five other email addresses for me. I would not think of switching back, though there are things that I hope Google improves.


  • Online for anytime anywhere access.
  • Huge storage allowance.
  • Add-ons and Features available from third party vendors.
  • Will check your other branded email accounts.
  • Labels are better than folders for archiving.


  • Could use more robust filtering options.
  • Contact management portion could use custom fields and more functions.


  • Checks multiple POP3 accounts - Mine keeps up with five different email addresses for me.
  • Sends from multiple addresses - I choose the address from which I want the email sent.
  • Recognizes appointment language in emails and offers to build a calendar event for you.
  • Google's search + labels makes finding emails later a breeze.
  • Groups emails with contact information. You can see your conversations with a contact from their contact record.
  • Keeps conversation threads, with all replies, together for easy following later.

Guide Review - Real Estate Email - Will Gmail Work for Your Real Estate Email?

For the busy real estate agent or broker, real estate email is a critical part of doing business. More of our documents move this way, as well as much of our communication with clients during transactions. Gmail is an option that many might find attractive. Gmail's functionality includes:

  • Will check your other POP3 accounts.
  • Will allow your outgoing mail to come from various addresses.
  • Works well with Google Calendar, even doing some automated scheduling.
  • Store huge amounts of email with generous storage allowances.
  • Labeling and Filtering allow fast location of email that's been saved.
  • I have found that the cons of using Gmail are more than compensated for by the benefits. I was tired of crashes with MS Outlook when I decided to try Gmail. Though I usually travel with my computer, it is nice to know that I can walk into any internet cafe and conduct my normal email business.

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